Approved Motoring Clubs 

The owner of a concessionally licensed vehicle must be a current financial member of a motoring club or association approved by the Department of Transport (DoT). 

Clubs or associations may make written application to the DoT for approval of the club/association as an approved motoring club. The application must be submitted on the organisation's letterhead with the following supporting documentation:

• either a copy of the 'Incorporated Body Certificate' from the Australian Securities and Investments Commission (therefore issued an ACN) or proof that the club or association is an incorporated body (eg. a certificate of incorporation issued by the Western Australian Department of Commerce);
• a copy of the organisation's constitution; and
• the organisation's current membership list (a minimum of 30 financial members is required for approval).

Applications can be submitted to DoT by:

• post to: Concessions Section, Department of Transport, GPO Box R1290, Perth WA 6844; or
• email to: concessions@transport.wa.gov.au

The DoT will assess the application and the motoring club or association will be informed of the outcome in writing.

A list of approved motoring clubs is available from the Department of Transport website. 

Approved motoring club responsibilities

All Department of Transport approved motoring clubs are required to have a minimum of 30 financial members which must be maintained at all times. If a club drops below 30 financial members, the club must notify the DoT immediately.

Approved clubs must maintain a 'Run Log' to record impromptu runs by club members using their Code 404 licensed vehicles.  Prior to commencing an impromptu run, the club member must contact their approved motoring club to request the run.  An impromptu run can involve one or more vehicles and the club must record the following details:

• Date of run
• Approximate start and finish time of run
• Starting address
• Destination
• Finishing address
• Names of all participating club members
• Number Plates of all vehicles participating in the impromptu run.

Impromptu runs are a one-day event, meaning the run must commence and end on the same day. They are not club events and therefore must be recorded as an impromptu run.  Note that logging impromptu runs on consecutive days for the purpose of engaging in a motoring activity that is in effect a multiday event is inconsistent with the intent of the Code 404 scheme and is not an acceptable practice.

Compliance Auditing

The DoT requires that approved motoring clubs provide the following for Club Audits upon request:

• Completed and signed Club Criteria Declaration

• List of names (as recorded on the club member's vehicle or driver's licence) and vehicle registration numbers of all club members that have the Code 404 or Code 350 concession only (ie. not all club members) and to declare and tick a box on the declaration that the club has at least 30 financial members

• Copy of current club Certificate of Incorporation

• Copy of current club Constitution

Advisory notes for approved motoring clubs to assist their compliance responsibilities are attached below.

Notes for Approved Motoring Clubs re C404 C4C Compliance.pdf